Operations

Stock runs out while the reorder waits.

With WorkWeaver, the order goes out before stock runs low, and no café runs dry.

A clear storage bin with a red line painted near the bottom, almost empty, in a café storeroom

Five days without oat milk.

A new menu, and oat-milk sales jump. Here is the stock, day by day.

Reorder lineNo oat milk
Fri 4 pmLost among 60 messages

A shift lead posts in the group.

WhatsApp · Shift leads, 14 cafés

Harbour StCan anyone swap Sunday close?

Mill Lane3 cases oat milk left!!

Elm RdGrinder is making the noise again

StationWho has the spare keys?

56 more messages before Monday
SatThe operations manager is off

Cafés run out. Staff buy cartons at the supermarket.

A supermarket bag full of milk cartons and a long receipt on a café counter
Mon 11:00Owner approves Tuesday

The order is over USD 2,000. It needs the owner.

Email · Purchase order
Oat milk, 120 casesUSD 2,520
Approval limitUSD 2,000
Awaiting the owner's approval
WedDelivery Thursday

The supplier confirms for Thursday.

Email · From the dairy
Your order is confirmed for Thursday.

15 minutes of work. Six days of waiting.

5 daysthe cafés had no oat milk
~1,900oat drinks turned away
9emergency supermarket runs

With WorkWeaver

Ordered before the line.

The agent reads the tills. The owner taps once. No café runs dry.

To Hana, owner, on WhatsApp · Tue 6:05
Oat-milk sales are up 30% since the new menu. At this rate the cafés run out on Saturday. Order 120 cases from the dairy, USD 2,520, delivered Thursday?
Hana approves at 8:15.
To the dairy · Tue 8:16
Order PO-2291: 120 cases of oat milk, split across 14 cafés (list attached), delivered Thursday before 7:00. Please confirm.
Confirmed at 9:02.
To Luis, operations manager · Fri 9:00
This week: 11 orders placed, 2 approved by Hana. Oat milk now sells faster. Reorder at 4 days of stock instead of 2?
Luis approves.
Cases stacked on a trolley at a café door before opening
Thu 7:00. Delivered to all 14 cafés before opening.

Shift leads

Make drinks and talk to regulars, instead of counting cartons.

Luis, operations manager

Visits cafés and trains new staff, instead of sorting orders on Monday.

Hana, owner

Approves in one tap, with the reason, instead of finding orders days late.

Read more

The agent reads the tills and the stock counts and knows each supplier's lead time and the owner's approval limit. It orders before the shelf runs low. Hana approves anything over the limit in one tap, with the reason attached, and reorder rules change only when Luis says so. What the tills sell today reaches Hana before shelves run low.

It works in the tools you already use.

Only operations uses

Square Toast Lightspeed MarketMan Zoho Inventory Petpooja Tally Prime

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