Closing the books takes 12 days.

Twelve sheets come off the calendar before the month is signed off. With WorkWeaver, four do.

Day 1 · 11 sheets still on the pad

Twelve sheets.

Kavya, the accountant, closes March for four hotels. Each sheet is what she waited on.

Day1

140 card payments have no receipt.

Bank statements are in for all 4 hotels. The receipts are in managers' pockets.

Receipt needed: the supplier, USD 212Hotel 1
Receipt needed: 11 card paymentsHotel 2
36 more, to 38 managers
Emails to 38 managers
Day2

A few photos come back. Most don't.

Day3

Reminders. Calls to the front desks.

Day4

Still chasing receipts.

Day5

Hotel 2's bank is off by USD 3,410.

Hotel 2 · MarchUSD
Balance per bankMatched
Difference3,410.00
Two days to find why
Day6

Line by line through March.

Day7

Found: a deposit booked twice.

Day8

The laundry bill still isn't in.

So the accruals wait.

Accruals · MarchUSD
PayrollDone
Laundry · bill not in?
laundry bill??
Waits on the supplier
Day9

Still no laundry bill.

Day10

The owner's meeting. No numbers.

Owner's meeting · 4 hotelsMarch results: "not closed yet"
Day11

Lucia, the controller, finds errors at midnight.

Day12

Books closed. Two days after the meeting.

Closed · day 12

About 30 hours of work. 12 days of chasing.

In India the same pad is a CA firm in Tally: bank statements arrive late, the GSTR-2B match surfaces mismatches, and the reports land around the 15th.

Four sheets.

With WorkWeaver, receipts come in all month, so the close starts nearly done. Books close on day 4, in time for the owner's meeting.

1Bank lines matched for 4 hotels. 9 items left, each with a note.
2USD 3,410 found at 10:15: a wedding deposit booked twice.
3Laundry accrued at 9:12.
4Signed off, 3:00 pm.

The meeting sheet is still on the pad.

To Arjun, hotel manager, on WhatsApp · 14 March, 9:20 pm
Your card paid USD 212 at the supplier today. Please send a photo of the receipt.
Photo in two minutes later.
To Lucia, controller · Day 2, 10:15
Hotel 2 is off by USD 3,410. A wedding deposit was booked twice, on 6 and 7 March. Reverse the second one?
To Lucia · Day 3, 9:00
The laundry bill isn't in. The last 3 months averaged USD 18,600. Accrue that and match it when the bill arrives?

12 4 daysMonth-end close

140 9Card payments with no receipt on day 1

Day 4Numbers ready for the owner's meeting on day 10

Kavya, accountantChased 140 receipts by emailWalks hotel managers through their numbers

Lucia, controllerFound errors at midnight on day 11Reviews on day 4 and plans the next quarter

Hotel managersHunted for receipts at month-endSpend the time with guests

How it works

Lucia approves every journal and accrual in one tap, with the reason and the evidence attached. Receipts come in all month, not in the last week, so the close starts nearly done. What sales spends on Friday is in Lucia's close by Monday.

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